CYA Leadership Team
Brigette Filbrun - Operations Coordinator, (937) 271-0121
Elsa Huffman - Connections Coordinator, (937) 815-4774
Cassidy Woodyard - Worship, (937) 459-3875
Matt Hounshell - Production, (937) 423-8560
Luke Shellhaas - Set Up/Tear Down, (937) 621-2190
Melanie Kutter - Hospitality, (937) 467-8587
Braden Smith - First Impressions, (937) 478-2230
Carson Clark - Next Gen Director, (937) 266-1034
Brigette Filbrun - Operations Coordinator, (937) 271-0121
Elsa Huffman - Connections Coordinator, (937) 815-4774
Cassidy Woodyard - Worship, (937) 459-3875
Matt Hounshell - Production, (937) 423-8560
Luke Shellhaas - Set Up/Tear Down, (937) 621-2190
Melanie Kutter - Hospitality, (937) 467-8587
Braden Smith - First Impressions, (937) 478-2230
Carson Clark - Next Gen Director, (937) 266-1034
Before Service
Please arrive at 6:00 pm.
Be attentive to all aspects of the CYA service throughout the night in order to intentionally fill out the CYA Service Feedback Form at the end of the night.
Crew
Ensure Coffee Volunteer has arrived at the church by 6:25 pm. Contact Hospitality Ministry Lead if needed.
Ensure the Worship and Production Teams have shown up by 6:00 pm and are able to set up/begin rehearsal.
Ensure Set Up/Tear Down Team has arrived by 6:30 pm.
Ensure Food Volunteer has arrived by 6:45 pm.
Ensure First Impressions Team has arrived by 6:45 pm.
Once each team has arrived, check in with them to ensure they have everything they need. THANK each volunteer for serving as you check in with them. [Set Up/Tear Down, Hospitality, First Impressions]
If there are spots that are not filled, check in with Ministry Leads, who are listed above.
Site Preparation
Ensure trash cans are both by the windows and at the bottom of the railing. Put new trash bags in, if necessary.
Set up the CYA sign right outside the front door. The sign is located in the boiler room.
Ensure stage is set up correctly. Be sure the podium and chair are near the stage.
Close all office doors. Ensure there are no loose objects or materials laying around; the YA Building is to be tidy for service.
Ensure both toilet paper and paper towels are stocked in each bathroom. Extra supplies are stored in the closet next to the stairs.
Ensure the lights are at the proper level. Prior to service, the bottom of the notch on the dimmer is to be aligned with the top of the black line.
Ensure everything is set up properly. Set Up/Tear Down Team: Tables and chairs are set up. Connect Cards and pens are on each table. A Bible is set on each table. (These are stored in the boiler room.) Hospitality Team: Coffee bar is set up. Food is set in the kitchen prior to service. High top tables can be used. This is all to be set up by the windows.
Service Preparation
Gather Crew for pre-service gathering and prayer at 6:50 pm.
Let the speaker know that you are the Site Coordinator for the evening and that if they need anything, they can let you know. Ask the speaker their preference for the podium and chair and if they would like water.
Make sure you are aware of the Order of Service for the night, which will be communicated in the pre-service gathering.
Ensure the First Impressions Team is in place at 7:00 pm.
Ensure pre-service playlist is playing.
Ensure blinds are down 2 minutes prior to the start of service.
Ensure upper level lights are turned off 2 minutes prior to service.
During Service
At the start of worship, turn off all light switches next to the front door so that all lights are turned off during worship. Once lights are off for worship and to prepare for the message portion of the evening, dim the lights using the dimmer in the back of the room (to where the top of the notch is aligned with the top of the black line).
After worship, turn the left three switches back on to ensure the row of lights at the back of the room are on.
Have your phone readily available for any communication with Next Gen Director or Operations Coordinator.
Reset the stage following worship. Move the podium and chair (if desired) for the speaker. Place water on the podium if the speaker has requested.
Count people. This count will go in the CYA Service Feedback Form.
After Service
Ensure food is set out with everything they need.
Ensure everything is in place for the afterparty (ex. games, music). Card games are stored in the boiler room.
Collect all Connect Cards and pens 30 minutes following the end of service. Put empty Connect Cards and pens in the black cabinet in the media room. Hand filled out Connect Cards to the Next Gen Director.
Ensure CYA sign is brought back in and put back into storage.
Thank volunteers for serving.
It is best to stay until at least 9:30 pm.
Fill out and submit CYA Service Report by 5:00 pm on Wednesday.
THANK YOU!
CLICK HERE to fill out and submit the CYA Service Feedback Form.