Heidi Thurston (765) 725-0026 - Sound and Media/Production
Matt Railsback (765) 993-5568 - Worship
Michelle Lipps (937) 336-1789 - Kids
Lizzi Barancin (937) 423-7553 - Prayer
Bekah Thurston (765) 967-0063 - Creative
Marisa Schaar (937) 533 -3910 and Jenny Paddock (765) 277-6709 - Coffee Shop
Ron and Cindy Schmidt (937) 839-4389 or (937) 266-4115 - First Impressions
Sonya Edelman (765) 220-2521 - Breakfast
Dean Miller (937) 423-7133 and Aaron Glover (765) 969-3092 - Safety
Jamie Clark (765) 967-3891 - Site Coordinators
Adam Osswald (937) 733-8784 - Head Ushers
Jason VanAusdal (765) 338-1161 and Lisa VanAusdal (765) 277-6753 - Opener and Closer
Arrive by 7:30 AM for 1st service (Serve from 7:30 - 10:30 AM) and by 10:15 AM for 2nd service (Serve from 10:15 AM - 1:15 PM).
Review OOS (Order of Service/Details) in Planning Center. Be sure to read 503 Details, as these notes are specifically for the site coordinator.
Locate Gray folder before it's taken upstairs.
Turn on all lights.
Check the deck box outside the main door for any supplies. Distribute and put away supplies correctly and anything in gray folder based on the service notes in PCO (Planning Center Operations).
Perform a quick walkthrough of the building to ensure it's in order for the morning.
Check in with openers on schedule and work together on any special elements needed for the day. Pass along any pre and post service set up that may be needed. Help with whatever setup you can once your morning duties in the checklist are complete.
Ensure Mother Baby room is propped open for optimal air flow. Power on the room's space heater and fan as seasonally needed.
Make sure all doors are unlocked.
Place two little water bottles (stored in the closet under the stairs) on the pastors podium for each service.
Check to ensure breakfast is set up by 8 AM and sit down with the Crew to eat breakfast.
Rally all Crew members in the building for Crew Rally in the Crew Cafe by 8:25am. Kick off Rally by introducing yourself as site coordinator, asking if there are new Crew serving, and introducing the speaker for the morning.
Ensure TV is turned to What’s Happening Now in foyer.
Ensure on all TVs - foyer, crew cafe, upper room, mommy baby room and nursery. The TV's in the foyer and crew cafe must have volume turned all the way down, so that correct sound level may be heard coming out of ceiling speakers.
Note: HDMI 2- Service/HDMI 1- Apple TV
Note: HDMI 2- Service/HDMI 1- Apple TV
Check in with the head usher to ensure they're equipped for the morning.
Wear a radio and your headset. (Channel 4) Check to ensure Safety Volunteers and Head Ushers have radios on by 8:30 AM for 1st service and 10:30 AM for 2nd service and are in correct positions.
Rally the Head Ushers (2) Safety Crew (3) for a time of prayer and complete radio check around 8:30 AM and 10:30 AM outside the cleaning closet. If Safety Crew is already posted by kids and families are starting to arrive, please personally connect with the volunteer but do not pull them to pray.
Introduce yourself as the Site Coordinator for the day and connect with all department leads - including Community Kids teachers. Be intentional, this is your time to love on the other departments and offer prayer. Let each department know to come to you if they need anything at all. Remember you set the tone for the day! Anything that happens, any concerns, any requests, should funnel through you and then go in your report.
Ensure first impressions close all sanctuary doors as service begins to prompt guests to take their seats.
AS SERVICE STARTS
Ensure tv in foyer switches over to Live Service and is at a proper sound level. Contact Production Lead with any concerns.
Ensure coffee doors and family entrance doors are locked 10 minutes after service begins and unlocked as soon as service is over. (Safety)
Ensure both safety crew members are in their posted locations. The safety service lead will float around the building.
Ensure both head ushers are in the sanctuary and helping any late comers find seats.
Do a final walkthrough to ensure all departments are covered.
If sitting in service, please sit near an exit and continue to wear your radio earpiece in case you're needed during service. Stay vigilant. Address any distractions (crying babies, disruptive attendees, etc.) as needed.
Ensure head ushers place the table and chair on stage during before the sermon and after worship.
AFTER OR BETWEEN SERVICES
Stand in foyer during dismissal.
Collect connect cards and place them on wooden holder on the office desk for Lizzi to take at the end of 2nd service.
Ensure each crew area has been switched over/closed down by its volunteers.
Ensure each department has gathered their trash and placed it by the door for closer to take out.
Ensure all space heaters/fans in mother baby room, nursery, and between double doors are turned off.
Ensure all apple remotes (mother's and sanctuary) are placed on the charging stations.
Get total attendance count from Head Usher after each service.
Please ensure gray folder is locked up stairs (after 1st service) or given to Pastor Eric (after 2nd service).
Walk through the sanctuary and foyer and dispose of any trash. Place any forgotten items in the lost and found bin in the cleaning closet.
Ensure the office is restored to excellence and ready for next week. Dispose of any trash and take any forgotten items to the lost and found bin in the cleaning closet.
Ensure other departments have placed all radios on the chargers and that they are both turned off and pushed down into the charging mode (a red light should be visible when placed correctly).
Turn off all TVs. Located in foyer, crew cafe, mother baby room, and all kids' spaces.
Ensure all lights are turned off.
Ensure all exterior doors are locked when you are ready to leave. Ensure front door pins are set and all push bar doors are set to lock.
CLICK HERE to fill out and submit your service notes. Must be filled out on Sunday by each Site Coordinator that served that day.