Heidi Thurston (765) 725-0026-Sound and Media- Production
Matt Railsback (765) 993-5568 - Worship
Michelle Lipps (937) 336-1789 - Lils and Bigs (Kids)
Lizzi Barancin (937) 423-7553 - Prayer
Marisa Schaar (937) 533 -3910 and Jenny Paddock (765) 277-6709 - Coffee Shop
Ron and Cindy Schmidt (937) 839-4389 or (937) 266-4115 - First Impressions
Sonya Edelman (765) 220-2521 - Breakfast
Dean Miller (937)423-7133 and Aaron Glover (765) 969-3092 - Safety
Adam & Kim Osswald (937) 733-8783(K) or (937) 733-8784 (A) - Site Coordinators and Head Ushers
Jason VanAusdal- (765) 338-1161 and Lisa VanAusdal- (765) 277-6753 - Opener and Closer Ministry Leads
Arrive by 7:30 AM for 1st service (Serve from 7:30 - 10:30 AM) and by 10:15 AM for 2nd service (Serve from 10:15 AM - 1:15 PM).
Review OOS (Order of Service/Details) in Planning Center
Check in with openers on schedule and work together on any special elements needed for the day. Pass along any pre and post service set up that may be needed. They are here to facilitate.
Make sure all doors are unlocked.
Turn on all lights.
Locate Gray folder and supplies in the office. Distribute and put away supplies correctly and anything in gray folder based on the service notes in PCO (Planning Center Operations).
Perform a quick walkthrough of the building to ensure it's in order for the morning.
Wear a radio and your headset. (Channel 4) Check to ensure Safety Volunteers and Head Ushers have radios on by 8:30 AM for 1st service and 10:30 AM for 2nd service and are in correct positions.
Place two little water bottles (stored in the office) on the pastors podium for each service.
Ensure TV is turned to What’s Happening Now in foyer.
Ensure on all TVs - foyer, crew cafe, upper room, mommy baby room and nursery. The TV's in the foyer and crew cafe must have volume turned all the way down, so that correct sound level may be heard coming out of ceiling speakers.
Note: HDMI 2- Service/HDMI 1- Apple TV
Note: HDMI 2- Service/HDMI 1- Apple TV
Introduce yourself as the Site Coordinator for the day and connect with all department leads - including Community Kids teachers. Be intentional, this is your time to love on the other departments and offer prayer. Let each department know to come to you if they need anything at all.
Check to ensure breakfast is set up by 8 AM.
Check in with the head usher to ensure they're equipped for the morning.
Gather everyone to pray with pastor Eric at 8:25 AM.
Ensure first impressions close all sanctuary doors 3 min prior to each service time (9 AM and 11 AM) to prompt guests to take their seats.
Ensure first impressions close all doors to the sanctuary at 9:57 AM to prompt guests to take their seats.
AS SERVICE STARTS
Check to ensure side and back door are locked during service and unlocked as soon as service is over. (Safety)
Ensure both safety crew members are in their posted locations.
Ensure both head ushers are in the sanctuary.
Ensure tv in foyer switches over to Live Service and is at a proper sound level. Contact Production Lead with any concerns.
Ensure head ushers places the table and chair on stage during prayer, before offering. (Head Usher)
Do a final walkthrough to ensure all departments are covered.
AFTER OR BETWEEN SERVICES
Stand in foyer during dismissal.
Collect kid's cards and connect cards.
Ensure each volunteer area has been closed down by its volunteers (Coffee shop, Big Kids, Little Kids, Sound, Breakfast).
Get total attendance count from Head Usher and break down by services.
Ensure all apple remotes (mother's and sanctuary) are placed on the charging stations.
Ensure all space heaters in mother and baby rooms are turned off.
Please ensure gray folder is given to Pastor Eric.
Ensure each department has gathered their trash and placed it by the door for closer to take out.
Ensure other departments have placed all radios on the chargers and that they are pushed down into the charging mode (a red light should be visible when placed correctly).
Ensure all lights are turned off.
Turn off all TVs.
Ensure all exterior doors are locked when you are ready to leave. DOORS MUST LOCKED OR LATCHED.
Ensure the building is restored to excellence and ready for next week. Check for any items out of place, walk through the sanctuary and remaining building.
CLICK HERE to fill out and submit your service notes. Must be filled out on Sunday.